Charity Fundraising Track Day - CANCELLED

[s333fee]

Knockhill Track day - Charity Fundraiser


Dates are 19th Jan or 02nd Feb - track time will be 11am - 3pm both dates


Hi everyone,

As some of you know I have been looking into have a charity fundraiser track day for a charity I am involved in.

Anyway before I book it can you please tell me which date you would prefer, I numbers are looking really good we might do both, but lets see what happens first.

I need to get moving on this so I can get it booked at Knockhill otherwise the dates will disappear. once we can get a date sorted I would be glad if others would cross post to other suitable sites.

P.S. Anyone who has any useful tips please don't be shy and give me your comments

P.P.S. we are also looking for sponsors for the event if anyone is interested please email me for more info.


thanks to you all


S333FEE Support Team

s333fee@btinternet.com

[ed]

Will the events both be at the same time on each day?!

Good luck with it all!

[r055]

not bothered - can do either - i think!

would be happy to donate anyway! good on you

[Lazydonkey]

ding

[ed]

Reason i ask is at that time of year an afternoon event might be better than a morning one due to ice etc!

[Andy G]

Reason i ask is at that time of year an afternoon event might be better than a morning one due to ice etc!

Very good point Mr Paine - have been to a few cancelled event for just that reason.

Depending what they charged, we really managed to raise a lot of funds by having a supplier happy to help share the costs. Also worth seeing if anyone involved in the fund raising works for a company that will double the employees charitable contributions.

ps. voted for both as I haven't had the Atom on track yet!

[s333fee]

hi Guys,

thanks for your comments and voting so far, If you think this is not going to work plesae let me know so I can release the dates with Knockhill beofre I get stuffed for the deposits.


thanks

[s333fee]

Hi everyone,

Have now agreed pricing etc and rules for the day with Knockhill.

The event will be run as a Hot Marques day, so minimum car values and overtaking rules etc will apply as they would for a Hot Marques event.

Driver Cost

The cost will be £80.00 in advance or £80.00 on the day, we don’t want to charge a premium on the day but would prefer you to book in advance so we can get the numbers we need to confirm the event. So please register with me as soon as possible.
Passenger Cost

Knockhill are charging us for passenger so unfortunately we need to charge you, or we can put up the cost to the drivers, however this seems unfair so the cost per passenger is £10.00 in advance or £10.00 on the day. Again we don’t want to dissuade impulse passengers so we have kept the cost the same.

Helmets

Helmets are required to be on track, if you don’t have on these can be hired directly form Knockhill for £5.00 on the day.

Insurance

Insurance is not necessary Knockhill will ask Each driver to sign an indemnity form to say he is taking part at his own risk. Contact between cars will have to be sorted out privately between them , no contact please. !!!

Overtaking
Overtaking will be on the left only.

Track
This will be run as an open pit lane so you can stay out for as long as you like ,or until your petrol runs out or the car gives up. Numbers on track will be controlled by Knockhill marshals etc. as you would expect for a Hot marques event.

Drivers Licence
Knockhill will require to see the drivers license for each driver taking part so don’t forget it.


This event is being run for charity, Knockhill are running a similar Hot marques day on the 16th Feb costs are £90.00 in advance of £100.0 on the day so we area bit cheaper and I hope you will support our event.


Again thanks for taking the time to read this we hope you will support us and will see you all there. If anyone feels they want to put this on other forums please do so, we would be very grateful.Thanks


S333FEE Support Team

S333fee@btinternet.com or mrdavidpclark@btinternet.com 0787 671 4768

[Rag_It]

Charging for Passengers?!!!!

That's a new one isn't it?

[s333fee]

not sure,

have't organised one of these events before just assumed this was normal practice, will ask for more clarification.

thanks for the feedback anyway.

[gorrie]

I might be OK for 2nd Feb... but won't know until nearer the time.

[tut]

No way should they be charging for paxs on a privately hired track day.

Neither John nor I would accept that, and they do not charge on their own Hot Marque days.

Get back to them.

tut

[tut]

ps

I applaud what you are trying to do, but I think you will be unlikely to get the required numbers for two consecutive KH trackdays unless they are coming from other clubs as well as S_E.

SIDC and tuttowers are arranged six months in advance, but we are still chasing up numbers in the last couple of weeks even so. We needed at least 50 entries just to cover the track hire cost.

tut

[DDtB]

tuttowers are arranged six months in advance,
tut

So does that mean you're booking the track just now then...

Just say the word if you need a hand

[s333fee]

Hi JJ,

Thanks for the questions, am happy to answer them as best I can.


The charity is the St Petersburg Charity Forum and has been going for approx 15 years as far as I know.

It is set up to help people with cancer of other terminal illnesses and has not support except that which it raises itself.

None of the trustees get any money from the charity, indeed some do the odd bit of after dinner speaking and donate this money to the charity to help it. Other supporters have been places like Reid Kerr who allow us to use their facilities once a year to hold a charity fundraiser evening, some details are on their website. It helps people with cancer with palliative care and their families, for example we previously raised funds for the re-printing of 35 different leaflets on cancer.

This year we have raised funds to buy 74 xmas presents, one for each of the kids in the orphanage we are helping, and also to buy new material for them to make new curtains for the wards etc as the old ones are done.

Previous funds raisers have been canoeing across Scotland on the Forth & Clyde canal, cycling from Greenock up to Oban, the annual Ben Lomond climb with BBQ at the end on the lochside, as well as numerous BBQ held in kind supporters gardens etc etc.

They don’t get any funding from government, lottery, etc etc, all funds have to be raised by holding events, we do small ones regularity rather than large events as they are usually easier to set up and cost is minimal. Next year we are looking to get a new website to raise awareness. They also organise an annual Knowledge of Scotland competition for school kids, just to raise Scottish knowledge, this is supported and judged by the world burns federation in Ayr, some details are on their website.

We also collect children’s glasses for the kids, and any adult ones we get are then collated and donated to the Rotary Club of Paisley who support us as well. They then donate them to overseas charities who give them to developing countries, indeed one of the members is an optic surgeon and goes once a year to perform the surgeries and also to train others to do so, hence the quid pro quo here.

As to the money for the event;

No not all of the money goes to the charity; we have to pay knockhill first. At their standard published website rates, plus VAT of course.

This is how I worked out the costing and numbers, as you can see we don’t expect to make much but something is better than nothing assuming we can get the minimum required numbers. I assumed 50 drivers, as I have to assume something to make the numbers work !!!! This does not include any passengers, If we have to absorb the cost of passengers then we don’t make enough to make the event viable.

track hire cost ex vat £3,000.00
track hire cost inc VAT £3,525.00

no of drivers / cars 50
cost per driver / car 70.5

charge at per car / driver 80

total revenue £4,000.00

profit for event £475.00


Passengers

cost per passenger to knockhill £5.00
costs for 50 passengers £250.00

Charge at per passenger £10.00
total revenue for 50 passengers £500.00

additional profit from 50 passengers £250.00

total profit drivers plus passengers = £722.00


So as you can see we aren’t trying to make a fortune just a small amount, hence the gentle plea for donators, or sponsors.

If you need any more info please let don’t hesitate to ask.


S333FEE Support team